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State Accounting
Department of Administrative Services - State Accounting Enterprise
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Section
PRE-AUDIT
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Procedure No.
290.000 |
Page No.
HTML |
Effective Date
July 1, 2009 |
Subject
INDEX |
A |
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Accounting and Business Forms, Authorization, 202.000
Administrative Rules, 203.000
Airline Tickets, 210.325
Airport Parking, 210.135
Altered Invoices, 204.200
Appeal Board, 260.250
Attorney General, 260.400
Auditor of State, 260.300
Authorization, Powers and Duties, 202.000
Authorized Pre-Auditor Signatures, 204.101
Authorized Signatures, 204.100
Automated Billings, 280.302
Awards, 220.350 |
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B |
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Baggage, 210.140
Benefits Derived from Travel, 210.110
Blanket Approval, 240.155
Board and Commission Member Expenses, In-State, 210.245
Business and Accounting Forms, Authorization, 202.000
Business Cards, Employees, 230.650 |
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C |
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Cab Fare, 210.135
Cancellation of Reservations, 210.120
Canceled Warrants, 270.550
Car Rental, 210.200, 210.300
Cash Receipts |
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Modification, 280.102
Original Entry, 280.101
Return Item, 280.103 |
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Centralized Printing |
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In-house, 260.171
Outside Vendors, 260.172 |
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Central Services |
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General, 260.100
Individual Services, 260.100, 260.450
PDS Classes, 260.102
Reimbursement for Services, 260.101, 260.100 |
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Changes on Invoices, 204.200
Claimant's Signature on Claims, 204.150
Code Citation on Claims, 204.450
Coffee Breaks, 220.250
Co-Location Payments, 230.750
Collective Bargaining Allowances, 210.230
Collision Damage Insurance, 210.140
Correction of Documents, 270.150
Correction of Payments, 270.150
Correcting Journal Voucher (JV1), 280.350, 235.860
Cross-Reference Payments, 210.115, 210.205, 210.305, 210.325 |
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D |
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Daily Processing, General Procedure |
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Accounting, 270.102
Pre-Audit, 270.101 |
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Damage to Personal Items, 230.450
DAS, SAE-Centralized Payroll, Unemployment Compensation, 260.450
Data Processing, 260.165, 260.101
Decorations, 230.800
Department Billings, 204.350
Deposit Accounts, 240.250
DHS, Woodward Distribution Facility, 260.200, 260.100
Direct Billing, 210.115, 240.150
Domicile |
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Defined, 210.105
Meal Reimbursement, 210.102, 210.108
Metropolitan Areas, Office Employees, 210.106
Mileage Reimbursement, 210.107
Travel Status Defined, 210.109 |
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Duplicate Warrants, 270.600 |
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E |
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eDAS Office Supplies, 260.175
Educational Assistance, 220.150
Effective Date of Policies, 295.000
Elected Officials, 210.205, 210.305, 210.315
Employee Business Cards, 230.650
Employee Moving Expense, 210.102, 220.100
Employee Productivity, 220.350
Employee Retirement Expenses, 220.351
Employee's Domicile, Defined, 210.105
Employment Agencies, 230.350
Exchange Rates, 210.405
Excise Taxes, 230.150
Executive Council, 210.315, 230.600, 240.150
Expense Payment to Employees of Other State Departments, 204.300
Explanation of Travel Rules, 210.100, 210.330 |
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F |
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Fair Allowances, 210.240
Federal and State Taxes, 230.150
Field Employees, Domicile Defined, 210.105
Film and Film Developing, 220.450
Fleet and Mail, 210.130, 210.131
Forged Warrants, 270.750
Forms, Accounting and Business, 202.000
Free Meals, Lodging, Tickets, etc, 210.110 |
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G |
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GAAP Accounting, 280.650
Gasoline, etc, 210.131
General, Travel, 210.100
Generic Invoices, 204.200
Gifts, 240.200
GSE (DAS), Central Services, 260.100, 260.151 |
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H |
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Holiday Decorations, 230.800
Honorariums, 250.100 |
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I |
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Imprest Petty Cash Funds, 240.300
Income Offset, 270.850
Incorrect Warrant |
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Claim Voucher, 270.250
Payment Voucher, 270.250
Travel Voucher, 270.250 |
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In-State Travel, 210.102, 210.200 through 210.240, 210.245
International Travel, 210.400, 210.405
Interest, Payment on Claims, 230.250
Interview Expenses, 204.250, 220.400
Introduction, 202.000
Invoices, Original, 204.200 |
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J-K |
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Jury Duty, 250.150 |
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L |
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Leases on Buildings, 260.185
Lodging |
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In-State, 210.205 |
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M |
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Maintenance Contracts, 240.103
Management's Collective Bargaining Team, 210.230
Manual Disbursement (MD), 280.450
Meal Reimbursement |
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Domicile, 210.102, 210.108, 240.150, 240.155
In-State, 210.102, 210.205
In-State with Out-of-State Travel, 210.102, 210.330
Out-of-State, 210.102, 210.305 |
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Meal, Travel & Work Related Receipts, 210.102
Memberships in Outside Organizations, 230.600
Memorandum of Understanding, 201.000
Metropolitan Areas, Defined, Office Employees, 210.106
Mileage Reimbursement |
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Domicile, 210.107
Temporary Duty, 210.107 |
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Mode of Transportation |
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In-State, 210.200
Out-of-State, 210.300 |
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Modification, Cash Receipt, 280.102
Moving Expenses, 220.100
Multiple Vendor Documents, 270.300 |
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New Fund Requests, 240.301
Newsletters, 220.350
No Lodging, Overnight Travel, 210.235
Non-Resident Aliens Working in the U.S., 240.400 |
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Office Employee, Domicile Defined, 210.105, 210.106
Official Domicile, 210.105, 210.109
Offset, Income, 270.850
Oil, Gas, etc, 210.131
One-time Approvals- Prior Approval, 240.150
Original Invoice-Defined, 204.200
Outdated Warrant, 270.500
Out-of-State Travel, 210.102, 210.300 through 210.330
Out-of-State Travel Advance |
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General, 210.310
Sample Form, 280.203 |
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Out-of-State Travel with In-State Meals, 210.330
Outside Sources, Reimbursement for Employee Expenses, 250.200
Outstanding Warrants, 270.800
Overnight Travel, No Lodging Expense, 210.235 |
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P-Q |
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Parking, 210.102, 210.135
Passenger Receipts, 210.325
Payment of Interest on Claims, 230.250
Payment Documents |
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GAX 280.150
PRC 280.250 |
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Permanent In-State Travel Advance |
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General, 210.210
Sample Request Form, 280.202 |
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Personal Funds Supplied, 203.000, 210.100
Personal Items, Damage to, 230.450
Personal Service Contracting (PCQ), 240.102
Personalized Business Cards/Stationery, 230.650
Photocopies of Invoices, 204.200
Photographs, 220.450
Physical Examinations, 220.300
Plants, 230.200
Pool Vehicles, DAS-GSE, 260.151
Postage, 260.160
Powers and Duties, 202.000
Pre-Contract Questionnaires (PCQ), 240.102
Pre-Payment of Expenses, 230.550
Printing, Centralized |
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In-House, 260.171
Outside Vendors, 260.172 |
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Printing Orders, 260.172
Prior Approval |
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Blanket Approval Explanation, 240.155
Exception to Statewide Policies, 240.170
Sample Request Form, 240.171 |
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Private Auto, Reimbursement Rate |
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One-Time Approval, 210.130, 210.200 |
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PRODS, 280.550 |
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Receipt, Cash, 280.101 through 280.103
Receipts, 210.102
Reception Areas, 230.200
Refreshments, 220.250
Registration Fees |
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In-State, 210.220
Out-of-State, 210.320 |
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Reimbursement Tickets, 210.325
Reimbursement Meals |
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Exceptions, 210.102, 240.150
In-State, 210.102, 210.108, 210.205
Out-of-State, 210.102, 210.305 |
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Reimbursement of Lodging |
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In-State, 210.205
Out-of-State, 210.305 |
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Reimbursement of Mileage, 210.130
Rejection of Claim, 270.200, 270.201
Religious Decorations, 230.800
Relocation Reimbursement Policy, 210.102, 220.100
Rental, Air, Auto, etc., 210.200, 210.300
Rental, Building Space, 230.550, 240.103
Rescind on Warrants, 270.700
Reservations, Cancellation of, 210.120
Retirement Expenses, 220.351
Return Items, 280.103
Roamer Taxes, 230.150
Room Services, 210.205, 210.305
Rubber Stamps, 204.100, 204.150
Rules, Interdepartmental, 203.000 |
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S |
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Sales Tax, 230.150
Sample Request Form |
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Blanket Approval, 240.171
Pre-Payment of Expenses, 230.550 |
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Services Contracting, 240.102
Setoff of Debts Owed to State Departments, 270.850
Sharing Rooms, Lodging, 210.205, 210.305
Shorthand Court Reporters, 240.350
Signatures |
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Authorized, 204.100
Claimant, 204.150
Invoices, 204.200
Pre-Auditors, 204.107 |
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Software, 230.550
Special Conveyances, 210.200, 210.300
State and Federal Taxes, 230.150
State of Iowa Warrant, 270.400
State Vehicles |
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Miscellaneous Expenses, 210.131
Use for Personal Reasons, 210.130 |
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Subscriptions, 230.550
Subsistence Allowance |
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In-State
Boards and Commission Members, 210.102, 210.205
State Employees, 210.102, 210.205
Out-of-State, 210.102, 210.305 |
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Table of Contents, 200.000
Tapes, 280.600
Taxes, Federal and State, 230.150
Taxable Lodging, 210.109
Taxable Meals, 210.102, 210.135, 210.205, 210.305
Taxi Reimbursement, 210.135
Temporary Duty Assignment, 210.107, 210.225
Tickets, Reimbursement for, 210.325
Tips, 210.102, 210.135, 210.205, 210.305
Transfers |
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Regular Transfers, 280.301 |
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Travel, In-State Permanent Advance |
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General, 210.102, 210.210
Request Form, 280.202 |
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Travel, Out-of-State Advance |
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General, 210.102, 210.310
Request Form, 280.203 |
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Travel, International, 210.400, 210.405 |
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Travel Agencies, 210.325
Travel Authority, 210.315
Travel Encumbrance (TE), 280.204
Travel Status, Defined, 210.109
Travel Payment |
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General, 280.201
Permanent In-State Travel Advance TP (PERM), 280.202
Out-of-State Travel Advance TA (TEMP), 280.203
Travel Payment Overpayment (TPO), 280.205 |
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Tuition, 220.150
Travel Payment, use of, 204.250
Travel Purchasing Card, 210.101 |
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Unemployment Compensation, 260.450
Use of TP vs. GAX, 204.250 |
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V |
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Vehicles
Personal Vehicle, Reimbursement Rate, 210.130
State Vehicle |
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Miscellaneous Expenses, 210.131
Use for Personal Reasons, 210.130 |
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Vehicle Rental, 210.200, 210.300
Vendor Codes, 270.450
Vicinity Driving, 210.215
Volunteer Expenses, 230.500
Voucher for Internal Services |
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Automated Billings, 280.302
Regular Billings, 280.301 |
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Warrant |
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Canceled Warrant, 270.550
Duplicate Warrant, 270.600
Forged Warrant, 270.750
Manual Disbursement, 280.450
Outdated Warrant, 270.500
Rescind on Warrant, 270.700
State of Iowa Warrant, 270.400
Stop Payment on Warrant, 270.650 |
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Warrant Register, 270.350
Weekend Travel (employee), 210.225, 220.100
Woodward Distribution Facility (DHS), 260.200
Worker's Compensation, 260.104 |
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X-Y-Z |
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Year End Processing, 235.000 |
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