State Accounting
Department of Administrative Services - State Accounting Enterprise
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Section PRE-AUDIT |
Procedure No. 295.000 |
Page No. HTML |
Effective Date September 1, 2009 |
Subject
EFFECTIVE DATE OF POLICIES |
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Jump to the Policy Subject by clicking on the links below. |
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204 |
General Provisions | 210 |
Travel |
220 |
Employee Expenses | 230 |
Payment Policies |
235 |
Year-End Procedures | 240 |
Miscellaneous |
250 |
Repayment of Remuneration | 260 |
Central Services |
270 |
Processing | 280 |
Accounting Transactions |
290 |
Index | ||
Policy No.
|
Procedure
|
Effective Date |
200.000 |
Table of Contents | January 2009 |
201.000 |
Memorandum of Understanding (MOU) | July 1, 2003 Rev. 6/1/04 |
202.000 |
Introduction - Authorization - Powers and Duties | July 1, 2003 Rev. 6/1/04 |
203.000 |
Administrative Rules | July 2, 2008 |
Policy No.
|
Effective Date |
|
204.000 |
Table of Contents | July 1, 2003 Rev. 6/1/04 |
204.100 |
Authorized Signature | July 1, 2003 Rev. 11/26/08 |
204.101 |
Pre-Auditor's Authorized Signature | July 1, 2003 Rev. 11/26/08 |
204.150 |
Claimant's Signature on a Voucher | July 1, 2003 Rev. 6/1/04 |
204.200 |
Original Invoice | July 1, 2003 |
204.250 |
Use of a TP vs. GAX | July 1, 2003 Rev. 6/1/04 |
204.300 |
Department Billings | July 1, 2003 Rev. 6/1/04 |
204.350 |
Expense Payment to Employees of Other State Departments | July 1, 2005 |
204.400 |
Miscellaneous | July 1, 2005 |
204.450 |
Code Citation on Claims | July 1, 2003 Rev. 6/1/04 |
Policy No.
|
Effective Date |
|
210.000 |
Table of Contents | July 1, 2009 |
210.100 |
General Information | July 1, 2003 Rev. 6/1/04 |
210.101 |
Purchasing Card | July 1, 2009 |
210.102 |
Meal, Travel and Work Related Receipts | July 1, 2009 |
210.105 |
Official Domicile - Defined | July 1, 2003 Rev. 6/1/04 |
210.106 |
Official Domicile - Metro Areas Defined - Office Employee |
July 1, 2003 |
210.107 |
Official Domicile - Mileage Reimbursement | July 1, 2009 |
210.108 |
Official Domicile - Meal Reimbursement | July 1, 2003 Rev. 7/1/09 |
210.109 |
Official Domicile - Travel Status | July 1, 2003 |
210.110 |
Benefits Derived From Travel | July 1, 2003 |
210.115 |
Direct Billing | July 1, 2009 |
210.120 |
Cancellation of Reservations | July 1, 2009 |
210.130 |
State Vehicles - Used for Personal Reasons | Jan 1, 2008, Rev. 7/1/09 |
210.131 |
State Vehicles - Miscellaneous Expenses | July 1, 2009 |
210.135 |
Reimbursement for Parking/Taxi/Etc. | July 1, 2009 |
210.140 |
Miscellaneous Expenses | July 1, 2009 |
210.200 |
In-State - Mode of Transportation | July 1, 2005 Rev. 7/1/09 |
210.205 |
In-State - Subsistence Allowance | July 1, 2009 |
210.210 |
In-State - Permanent Travel Advance | July 1, 2003 Rev. 7/1/09 |
210.215 |
In-State - Vicinity Driving | July 1, 2003 |
210.220 |
In-State - Registration Fees | July 1, 2009 |
210.225 |
In-State - Temporary Duty Assignments | July 1, 2003 Rev. 6/1/04 |
210.230 |
In-State - Collective Bargaining Allowances | July 1, 2003 |
210.235 |
In-State Overnight Travel - No Overnight Lodging Expense | July 1, 2009 |
210.240 |
In-State - Fair Allowances | July 1, 2003 |
210.245 |
In-State - Board, Commission, Advisory Council Task Force Member Expenses | July 1, 2007 Rev. 7/1/09 |
210.300 |
Out-of-State - Mode of Transportation | Jan 1, 2005 Rev. 9/1/09 |
210.305 |
Out-of-State - Subsistence Allowance | July 1, 2009 |
210.306 |
Out-of-State - Listing of High Rate Areas | July 1, 2003 Rev. 1/22/09 |
210.310 |
Out-of-State - Travel Advance | Jan 1, 2004 Rev. 9/1/09 |
210.315 |
Out-of-State - Travel Authority | July 1, 2005 Rev. 9/1/09 |
210.320 |
Out-of-State - Registration Fees | July 1, 2003 Rev. 9/1/09 |
210.325 |
Out-of-State - Reimbursement for Tickets | January 1, 2005 |
210.330 |
Out-of-State - Out of State Travel with In-State Meals | July 1, 2003 Rev. 9/1/09 |
210.400 |
International - Mode of Transportation | January 1, 2005 |
210.405 |
International - Subsistence Allowance | September 1, 2009 |
Policy No.
|
Effective Date |
|
220.000 |
Table of Contents | July 1, 2003 Rev. 6/1/04 |
220.100 |
Relocation Reimbursement Policy | July 1, 2009 |
220.150 |
Educational Leave/Assistance Con Ed | Jan 1, 2004 Rev. 7/1/06 |
220.250 |
Refreshments | July 1, 2003 Rev. 6/1/04 |
220.300 |
Physical Examinations | July 1, 2005 |
220.350 |
Employee Productivity and Recognition | July 1, 2003 Rev. 6/1/04 |
220.351 |
Retirement Expenses | July 1, 2003 Rev. 6/1/04 |
220.400 |
Interview Expenses | July 1, 2003 Rev. 6/1/04 |
220.450 |
Photographs | July 1, 2003 Rev. 6/1/04 |
Policy No.
|
Effective Date |
|
230.000 |
Table of Contents | July 1, 2003 |
230.150 |
Taxes | July 1, 2009 |
230.200 |
Public Reception & Waiting Areas | July 1, 2003 Rev. 6/1/04 |
230.250 |
Payment of Interest on Claims | July 1, 2003 Rev. 6/1/04 |
230.300 |
Credits Received in Year Different than Goods/Services Received | July 1, 2003 Rev. 6/1/04 |
230.350 |
Private Employment Placement Agencies | July 1, 2003 |
230.450 |
Damage to Personal Items | July 1, 2003 |
230.500 |
Volunteer Expenses | July 1, 2003 Rev. 6/1/04 |
230.550 |
Pre-Payment of Expenses | April 1, 2003 Rev. 6/1/04 |
230.600 |
Memberships in Outside Organizations | July 1, 2003 Rev. 6/1/04 |
230.650 |
Employee Business Cards | July 1, 2009 |
230.750 |
Co-Location Payments | July 1, 2003 Rev. 6/1/04 |
230.800 |
Holiday & Religious Decorations | July 1, 2003 |
Policy No.
|
Effective Date |
|
235.000 |
Table of Contents | July 1, 2009 |
235.025 |
General Overview of End Processing | July 1, 2003 Rev. 6/1/04 |
235.050 |
Proper Fiscal Year to Change Goods/Services | July 1, 2003 Rev. 6/1/04 |
235.075 |
Proper Fiscal Year on Documents and Batches | July 1, 2003 Rev. 6/1/04 |
235.100 |
Deadlines for Processing Previous Fiscal Year Payments | July 1, 2004 |
235.150 |
Identifying and Working with Late Vendors | July 1, 2003 Rev. 6/1/04 |
235.200 |
Prepayment of Next Year's Expenses | July 1, 2003 Rev. 6/1/04 |
235.250 |
Payments Crossing Fiscal Years | July 1, 2003 Rev. 6/1/04 |
235.300 |
Correcting Payments Paid Out of the Incorrect Year | July 1, 2003 Rev. 11/26/08 |
235.350 |
DAS-GSE-Purchasing | April 29, 2009 |
235.400 |
Roll/Delete Encumbrances and Pre-Encumbrances | July 1, 2003 Rev. 11/25/08 |
235.450 |
Cash Receipts | July 1, 2003 Rev. 6/1/04 |
235.500 |
Credits Received in a Year Different than Goods/Services Received | July 1, 2003 Rev. 11/26/08 |
235.550 |
Refund of Fees | July 1, 2003 Rev. 6/1/04 |
235.600 |
Unusual Expenses | July 1, 2003 Rev. 6/1/04 |
235.650 |
Lease-Purchase Buyouts | July 1, 2003 Rev. 6/1/09 |
235.700 |
Payments Involving Non-Appropriated Funds | July 1, 2003 Rev. 6/1/04 |
235.800 |
Canceled Warrants and Outdated Warrants | July 1, 2003 Rev. 6/1/04 |
235.850 |
Carry Forward of Special Funds | July 1, 2003 Rev. 6/1/04 |
235.900 |
Reversion Process | July 1, 2003 |
235.950 |
Closing Entries | July 1, 2003 Rev. 6/1/04 |
Policy No.
|
Effective Date |
|
240.000 |
Table of Contents | July 1, 2003 |
240.102
|
Contracts - Services Contracting | July 1, 2003 Rev. 11/26/08 |
240.103 |
Lease, Rental, and Maintenance | July 1, 2003 Rev. 6/1/04 |
240.150 |
Prior Approval - One-time Approvals | July 1, 2003 |
240.155 |
Prior Approval - Blanket Approvals | January 1, 2005 |
240.170 |
Request for Exception to State-Wide Policies - General | July 1, 2003 Rev. 6/1/04 |
240.171 |
Request for Exception to State-Wide Policies - Form | July 1, 2005 |
240.172 |
Prior Approval - State-Wide Conferences - Table Entries |
July 1, 2003 Rev. 3/26/07 |
240.200 |
Gifts | July 1, 2003 Rev. 6/1/04 |
240.250 |
Deposit Accounts | July 1, 2003 |
240.300 |
Imprest Petty Cash Funds | July 1, 2003 Rev. 6/1/04 |
240.301 |
New Fund Requests | July 1, 2003 Rev. 6/1/06 |
240.350 |
Short Hand Court Reporters | July 1, 2003 |
240.400 |
Non-Resident Aliens Working in the U.S. | July 1, 2003 Rev. 6/1/04 |
240.500 |
Settlements - Current and Former Employees | July 1, 2003 Rev. 6/1/04 |
240.550 |
Postage Meter Refill | July 1, 2003 Rev. 6/1/04 |
Policy No.
|
Effective Date |
|
250.000 |
Table of Contents | July 1, 2003 |
250.100 |
Honorariums | July 1, 2003 Rev. 6/1/04 |
250.150 |
Court and Jury Service | July 1, 2003 |
250.200 |
Reimbursement for Employee Expenses from Outside Source | July 1, 2003 Rev. 6/1/04 |
Policy No.
|
Effective Date |
|
260.000 |
Table of Contents | July 1, 2003 Rev. 1/6/09 |
260.100 |
General | July 1, 2003 Rev. 6/1/04 |
260.101 |
DAS-HRE - Reimbursement for Services | July 1, 2003 Rev. 12/1/08 |
260.102 |
DAS-HRE - Reimbursement for PDS Classes | April 9, 2008 Rev. 12/3/08 |
260.104 |
DAS-HRE - Workers Compensation | July 1, 2003 Rev. 12/1/08 |
260.151 |
DAS-GSE - Pool Vehicles | July 1, 2003 Rev. 12/3/08 |
260.152 |
DAS-GSE - Departmental Vehicles | July 1, 2003 Rev. 12/3/08 |
260.160 |
DAS-GSE - Postage | July 1, 2003 Rev. 12/3/08 |
260.165 |
DAS-GSE - Data Processing | July 1, 2003 Rev. 3/14/09 |
260.171 |
DAS-GSE - Centralized Printing In-House | July 1, 2003 Rev. 12/3/08 |
260.172 |
DAS-GSE - Centralized Printing Outside Vendors | June 9, 2008 Rev. 12/1/08 |
260.175 |
DAS-GSE - Office Supplies | January 1, 2009 |
260.180 |
DAS-GSE - Purchasing | March 28, 2008 |
260.185 |
DAS-GSE - Leases On Buildings | July 1, 2003 Rev. 12/3/08 |
260.200 |
DHS - Central Distribution Center | July 1, 2003 Rev. 6/1/04 |
260.250 |
Appeal Board | July 1, 2006 |
260.300 |
Auditor of State | July 1, 2003 Rev. 6/1/04 |
260.400 |
Attorney General | July 1, 2003 Rev. 6/1/04 |
260.450 |
DAS-SAE - Centralized Payroll | July 1, 2003 Rev. 11/26/08 |
260.500 |
ICN - Billing | July 1, 2003 Rev. 6/1/04 |
260.501 |
ICN - Telephone | July 1, 2003 Rev. 6/1/04 |
Policy No.
|
Effective Date |
|
270.000 |
Table of Contents | July 1, 2003 Rev. 6/1/04 |
270.101 |
General Procedure - Pre-Audit Documents | July 1, 2003 Rev. 6/1/04 |
270.102 |
General Procedure - Accounting Documents | July 1, 2003 Rev. 6/1/04 |
270.150 |
Correction of Documents | July 1, 2003 Rev. 6/1/04 |
270.200 |
Rejection of Documents Pre-Audited by DAS-SAE | July 1, 2003 Rev. 6/1/04 |
270.250 |
Incorrect Warrant | July 1, 2003 Rev. 6/1/04 |
270.300 |
Multiple Vendor Documents | July 1, 2003 Rev. 1/15/09 |
270.350 |
Warrant Register | July 1, 2003 Rev. 12/2/08 |
270.400 |
State of Iowa Warrant | July 1, 2003 Rev. 6/1/04 |
270.401 |
Electronic Funds Transfers (Direct Deposit) of State Payment | July 1, 2003 Rev. 6/1/04 |
270.450 |
Vendor Codes | June 1, 2004 Rev. 11/17/09 |
270.500 |
Outdated Warrants | July 1, 2003 Rev. 6/1/04 |
270.550 |
Canceled Warrants | July 1, 2003 Rev. 3/26/07 |
270.600 |
Duplicate Warrants | July 1, 2003 Rev. 3/26/07 |
270.650 |
Stop Payment on Warrants | July 1, 2003 Rev. 3/26/07 |
270.700 |
Rescind Stop Warrants | July 1, 2003 Rev. 3/26/07 |
270.750 |
Forged Warrants | July 1, 2003 Rev. 6/1/04 |
270.800 |
Outstanding Warrants | July 1, 2003 Rev. 6/1/04 |
270.850 |
Income Offsets | July 1, 2003 Rev. 3/26/07 |
Policy No.
|
Effective Date |
|
280.000 |
Table of Contents | January 4, 2009 |
280.101 |
Cash Receipt - Original Entry | July 1, 2003 Rev. 2/10/09 |
280.102 |
Cash Receipt - Modification | July 1, 2003 Rev. 2/10/09 |
280.103 |
Cash Receipt - Return Item | July 1, 2003 Rev. 2/10/09 |
280.150 |
Purchase Order / Payment Voucher | July 1, 2003 Rev. 6/1/04 |
280.201 |
Travel Payment - General Travel Payment | July 1, 2009 |
280.202 |
Travel Payment - Permanent In-State Travel Advance Form | July 1, 2003 Rev. 6/1/04 |
280.203 |
Travel Payment - Out-of-State Travel Advance Form | July 1, 2004 Rev. 12/17/07 |
280.204 |
Travel Encumbrance (TE) | July 1, 2003 Rev. 11/25/08 |
280.205 |
Accounting Transactions - Travel Payment Overpayment (TPO) | July 1, 2006 Rev. 1/26/09 |
280.250 |
DAS-GSE Purchasing Documents | July 1, 2003 Rev. 2/14/09 |
280.301 |
Vouchers for Internal Services Regular Transfers | July 1, 2003 Rev. 2/10/09 |
280.302 |
Vouchers for Internal Services Automated Billings | July 1, 2003 Rev. 2/4/09 |
280.350 |
Corrective Journal Voucher | July 1, 2003 Rev. 2/10/09 |
280.351 |
Corrective Document Expense | February 10, 2009 |
280.352 |
Corrective Document Revenue | February 10, 2009 |
280.400 |
Journal Voucher | July 1, 2003 |
280.450 |
Manual Disbursement | July 1, 2003 Rev. 11/25/08 |
280.550 |
PRODS | July 1, 2003 Rev. 7/1/09 |
280.600 |
TAPES | July 1, 2003 Rev. 6/1/04 |
Policy No.
|
Effective Date |
|
290.000 |
Index | July 1,2009 |
Policy No.
|
Effective Date of Policies
|
Effective Date |
295.000 |
Effective Date of Policies | September 1, 2009 |
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