State Accounting
Out-of-State Travel
Reference Materials
Out-of-State Travel Reimbursement Summary Summary of Reimbursement Guidelines
Out-of-State City Levels A list of cities (by state) and their city level, which corresponds to the reimbursable subsistence allowances found in Procedure 210.305, 2. b.
Travel Policies, Section 210 SAE Accounting Policy and Procedures Manual
Meal Receipt FAQ Requirements resulting from Executive Order Number 13
Online Travel Authorization
OTA - Online Travel Authorization
FAQ - The Online Travel Authorization FAQ is available
after logging on to the OTA webpage.
On-line Travel Auth Process Manual Instruction Manual
Note: The Instruction Manual is accessible only by those with access to the state's intranet. If you are not able to open this page and feel you should be, contact the Information Technology Enterprise by email at ITE Service Desk or by phone at
(515) 281-5703 or
(800) 532-1174.
Travel Forms and Documents
| TA (PERM) - Travel Advance | Word Version | Excel Version |
| TA (TEMP) - Travel Advance, Acct Lines | Word Version | Excel Version |
| TE - Travel Encumbrance | Word Version | Excel Version |
| TP - Travel Payment, Acct Lines | Word Version | Excel Version |
| TPO - Travel Payment Overpayment | Word Version | Excel Version |
| TPN - Travel Payment Non-Reverted | Word Version | Excel Version |
| TPR - Travel Payment Reverted | Word Version | Excel Version |
PLEASE NOTE: Individual departments may have more restrictive travel policies in place. Before you make travel plans, check with your department’s accounting personnel. General guidelines are provided on this site by the State Accounting Enterprise for travel reimbursement for state employees.
For more information, contact your department’s accounting personnel or Trina Brietske, DAS-SAE, at (515) 281-4497.