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State Accounting

Out-of-State Travel

Reference Materials

Out-of-State Travel Reimbursement Summary  Summary of Reimbursement Guidelines

Out-of-State City Levels  A list of cities (by state) and their city level, which corresponds to the reimbursable subsistence allowances found in Procedure 210.305, 2. b.

Travel Policies, Section 210  SAE Accounting Policy and Procedures Manual

Meal Receipt FAQ  Requirements resulting from Executive Order Number 13

Online Travel Authorization

OTA - Online Travel Authorization
FAQ - The Online Travel Authorization FAQ is available after logging on to the OTA webpage.

On-line Travel Auth Process Manual  Instruction Manual
Note: The Instruction Manual is accessible only by those with access to the state's intranet.  If you are not able to open this page and feel you should be, contact the Information Technology Enterprise by email at ITE Service Desk or by phone at
(515) 281-5703 or (800) 532-1174.

Travel Forms and Documents

TA (PERM) - Travel Advance Word Version Excel Version
TA (TEMP) - Travel Advance, Acct Lines Word Version Excel Version
TE - Travel Encumbrance Word Version Excel Version
TP - Travel Payment, Acct Lines Word Version Excel Version
TPO - Travel Payment Overpayment Word Version Excel Version
TPN - Travel Payment Non-Reverted Word Version Excel Version
TPR - Travel Payment Reverted Word Version Excel Version


PLEASE NOTE: Individual departments may have more restrictive travel policies in place. Before you make travel plans, check with your department’s accounting personnel. General guidelines are provided on this site by the State Accounting Enterprise for travel reimbursement for state employees.

For more information, contact your department’s accounting personnel or Trina Brietske, DAS-SAE, at (515) 281-4497.