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State Accounting

Out-of-State Travel

Reference materials:

Out-of-State Travel Reimbursement Summary – Summary of reimbursement guidelines for out-of-state travel
Out-of-State City Levels – A list of cities (by state) and their city level, which corresponds to the reimbursable subsistence allowances found in Procedure 210.305 2.b.
SAE Accounting Policies and Procedures Manual, Section 210 (Travel)

Travel forms:

Executive Council Travel Authority form
Travel Advance (TA) (PERM) -- Word Version | Excel Version
Travel Advance with Accounting Lines (TA) (TEMP) -- Word Version | Excel Version
Travel Advance (TA) (TEMP) -- Word Version | Excel Version
Travel Encumbrance/Authorization (TE) -- Word Version | Excel Version
Travel Payment (TP) -- Word Version | Excel Version
Travel Payment with Accounting Lines (TP) -- Word Version | Excel Version
Travel Payment Overpayment (TPO) -- Word Version | Excel Version
Travel Payment Non-Reverted (TPN) -- Word Version | Excel Version
Travel Payment Reverted (TPR) -- Word Version | Excel Version

For more information, please contact your department’s accounting personnel
or Trina Brietske, DAS-SAE, at 515-281-4497.

PLEASE NOTE: Individual State departments may have more restrictive travel policies in place. Before you make travel plans, check with your department’s accounting personnel. General guidelines are provided on this site by the State Accounting Enterprise for travel reimbursement for state employees.